Canada FPA
Jul'10th 2018 - Aug'14th 2018
VWR International LLC
Project Charter
PROBLEM STATEMENT
Generate US Consolidated file for Canada Freight Reporting by extracting the data from raw data file, input them into the desired template and format. This involves manual copying and pasting data from separate tabs which is time consuming and have quality issues.
OBJECTIVE
Primary Objective:
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Reducing the manual process and increase the quality
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To propose an alternate method by introducing power queries and power pivots
Secondary Objective
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To save time taken to process from 30 Min to 2 Min by implementing automation.
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To develop a procedure for extracting the data from raw data file and format various sheet tabs in the desired excel dashboard.
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Quality check once the reports are generated.
EXPECTED DELIVERABLES
Implementing Automation, will lower the rework and increase quality, through
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Poka-yoke
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Without using Microsoft Access,
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Without adding additional resources,
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Decrease time,
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Lower human fault,
If achieved, the Canada Freight report's US Consolidated data reports could be produced with greater quality in very short time.
PROJECT SCOPE- IN SCOPE
In Scope:
Quality Management, Customer Service Satisfaction, Use of Power Queries and Power Pivots, Use of Automated tool, Time Management, Associates who run Canada Freight report
Out Scope:
Can only be used for Canada Freight Reporting
Work Break down Structure
The Tool has been created on Microsoft Excel VBA. It has been incorporated with excel VBA, Power Queries and Power Pivots. It needs to run, extract, Update queries, Pivot tables, format and populate the data into desired template for the user specified time period. The QC mechanism is also incorporated successfully. If this is implemented successfully then an alternative method is found and the Turn Around Time for the stakeholder can be achieved. There will be no issues on quality.
The Tool has been created and it performs good. The user needs to open the template and enter the time period in the desired cell and click "Start". When the button is clicked the tool runs, extracts the data from rawdata, Updates the Power Queries and Refresh the Power Pivots. Then Copies them to the respective sheet tabs on the desired template and formats each tab based on requirements. The QC status can be checked whether the tool has run the report correctly. If the reports are ran correctly then it marks as "QC Passed" else the tool marks "QC Failed".
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The official meeting with team members and management was conducted on Jul'10th 2018
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The Project has Gone live after getting approval with IT on Aug'14th 2018
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Provides an alternative method to import data from rawdata
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It saves time and increases the quality